JTHS BAA MONTHLY MEETING MINUTES for SEPTEMBER 8, 2010

Attendance: Brad, Jan, Art, Gene, Melissa

A meeting was conducted at JTW Library on September 8, 2010.  Minutes from the July 14, 2010 meeting were read.  After corrections, the minutes were approved as corrected by Melissa and Jan seconded.  The Treasurer’s Report was also reviewed.  There being no change from the last meeting, it was accepted by Melissa and seconded by Art.

Bowling Planning:
The board decided to hold the Second Annual Scotch Doubles Bowling Fundraiser on November 7, 2010 at Comet Lanes in Crest Hill based on cost and food offers.  It will be at the same time as last year (1:30 p.m.).  Comet Lanes will charge us a $25.00 deposit and $15.00 per couple, which will include shoes, 3 games (2 hours), pizza and pop.  We will charge $30.00 per couple or $20.00 per individual, the same as last year.  For advertising, we will use the same design as last year with this year’s updated information.  Briese Park (Joliet, IL) message board and “6 corners” were discussed as possible additional locations for advertising.  Our FEIN number needs to be provided to businesses giving us donations.

Annual Meeting Planning:
2010-2011 Meeting dates were proposed as every second Wednesday of the month.  Locations of the meetings will vary, with the intention of increasing meeting attendance.  Some suggestions were made for area restaurants to hold meetings in.  Working sessions will be held in addition to regular meetings to allow for additional 2012 planning. 

A proposed Agenda for the Annual Meeting was reviewed.

Working Sessions:
The upcoming year’s working sessions will include working on the Database, Email address manager, and website updates, among others.

Tax issues:
A sidebar was included in our meeting to discuss the need to file Form 990’s for all nonprofit groups now, as Jan learned in recent news.  Following research with a CPA and Chet June (local attorney, school board president), Melissa determined that we do not have to file the return ourselves.  Since we currently operate under the JTHS Foundation, we use their FEIN number and are to be included in their annual filings.  Since we have not been included in previous years’ returns, the burden falls upon the Foundation to file amended returns which include our income values.  Discussion of incorporating separately and its potential benefits/burdens was held.  Since the JTHS Alumni Association is currently going through this process, Gene motioned to remain under the umbrella of the JTHS Foundation until such time as the Alumni Association incorporates itself.  Melissa seconded this Motion.

Discussion continued following my need to leave the meeting at 8:30.

Respectfully Submitted,

Melissa Christman, Director