JTHS BAA Monthly Meeting Minutes 5.11.11

Attendance: Brad, Jan, Melissa, Art, Megan, Brett, Kevin, Gene, Mary Beth

The meeting was called to order at 7:10 p.m.

REVIEW OF MINUTES: Kevin motions to approve both the March and April meeting minutes.  Brett seconds.  Motion carries.

TREASURER’S REPORT: Jan reordered the columns as previously requested.  Kevin motions to approve the Treasurer’s Report.  Brett seconds.  Motion carries.

MAILING STATUS UPDATES:  A hundred or so duplicates or people that were not in band, and seventy-six wrong addresses.  Suggestion made to manually check for doubles.  Only two membership donations received following the postcard mailing.

TIMELINE: 

WEBSITE: Gene’s form at register100 looks pretty good.  Suggestion to add “Volunteer,” “Supporter,” and under performer, add, “No, but I will be attending.”  Perhaps also ask about interest in the Jazz Band?

ENGAGE CONDUCTORS added to September, 2010 on the timeline.

PRELIMINARY ROOM RESERVATIONS added to December, 2010.

JAZZ BAND scheduling added to February, 2011.  Suggested date of July 26, 2012.

DINNER/SOCIAL EVENTS – Dinner/Social Subcommittee created, Megan chairing the subcommittee, with Mary Beth, Kevin and Art joining.  Dinner at 6:30.

HISTORICAL SOCIETY – Brad and Jan, along with Lynn Lichtenauer, will be meeting with the Joliet Historical Society on June 2, 2011 to discuss the display they will be creating.

RECORDING – The question is to determine whether we want to keep using Greg Fang as the engineer, or hire someone to do it.  Example, if we set a ceiling of $1,000 for recording costs, plus a couple dollars per CD, and we order a couple hundred, cost would be around $1,300.

FUNDRAISING – Grants???  Yuck….

REHEARSAL SCHEDULE – 6:00 doors open with appetizers/registration; rehearsal starts at 7.  Rehearsals the previous two Sundays from 1-3:30, 27^th 7-9:30, Saturday from 10-1.

DIRECTORS – Kevin, Ted, and Mike.  If Dean or Marsh come, let them conduct a piece.

MERCHANDISE – tabled for pricing/brainstorming.  We have about a year to decide.  Pin, water bottle, coffee cup, coasters, folders.

PR – Facebook ad, can apply for free Google advertising (Kevin has the application), LinkedIn

MUSIC – Scanning and putting up the music with password protection possibly on our website or on Kevin’s domains.

SCHOLARSHIP – Perpetual plaques for each school.  High school senior going into an post-high school educational program.  We should create a committee.  Kevin will chair Scholarship Sub-Committee, with Megan and Jan joining.

AWARD SUB-COMMITTEE created.  Brett chairing, Brad and Gene joining.

DINNER OUT meeting June 22^nd, 2011 at 6:30 p.m. at TBD.

Meeting Adjourned at 8:48 p.m.

 

Respectfully Submitted,

 

/s/ Melissa Christman, Secretary